Lincoln College: Library Assistant

Part-time Library Assistant at Lincoln College, Oxford: 0.5 FTE, 18.75 hours/week, two-year fixed term, covering while the Deputy Librarian catalogues the College's Early Printed Books. Reporting to the Deputy Librarian, duties span circulation in the Alma Fulfilment module (check-in and renewals), holds-shelf processing, shelving and re-shelving, periodicals check-in, processing new books (stamping, labelling, security tagging, protective covering), routine book repairs and book cleaning projects. Front-of-house work includes invigilating the Library, helping readers use SOLO, email enquiries, CCTV alarm monitoring and twice-daily reader counts. Also supervising external researchers, deputising for the Deputy Librarian and minute-taking at the Termly Historic Collections Committee. Requires good IT skills, accuracy and attention to detail, and ability to lift heavy books; library or customer-service experience an advantage, with comprehensive training provided. Salary £13,767–£14,218.50 p.a. (NSP 14–16, 50% of £27,534–£28,437). Closing date 14 September.

• Checking in and renewing loans using the Alma Fulfilment module; processing books for the holds shelf
• Shelving, re-shelving and keeping desks clear of books, belongings, cushions and Library stationery
• Periodicals: checking-in new arrivals, stamping and shelving
• Processing new books: stamping, labelling, adding security tags and covering with protective wrappings
• Carrying out routine book repairs and book cleaning projects
• Monitoring reported alarms from the CCTV and communicating with Library users as necessary
• Invigilating the Library, helping readers find materials and use the SOLO catalogue, and answering straightforward email enquiries
• Undertaking reader counts at 11am and 3pm daily
• Assisting in maintaining the quiet working atmosphere of the Library, security and discipline
• Assisting in maintaining the fabric, plant and equipment of the Library, liaising with College staff and supervising external contractors
• Supervising external researchers using Lincoln College Library materials and deputising for the Deputy Librarian when necessary
• Minute-taking at Termly Historic Collections Committee meetings; collecting post from the Lodge and water and milk supplies from the Servery

Good IT skills, ability to work accurately with attention to detail, and ability to lift and put away heavy books required. Experience in a library or customer service environment advantageous but not essential as comprehensive training will be provided. This role would particularly suit someone undertaking professional qualification in Librarianship or Information Science part-time or by distance learning.

• Good IT skills
• Ability to work accurately with attention to detail
• Able to lift and put away heavy books
• Experience in a library or customer service environment is an advantage; however, comprehensive training will be provided
• Suits someone undertaking the professional qualification in Librarianship or Information Science part-time or by distance learning (stated as particularly suitable, not required)
• Able to work in a library set over several floors, with some rooms at the top of narrow spiral staircases
• Willingness to work on certain Bank Holidays in full term (time off in lieu given)
• Appointment conditional on verification of availability for employment in the UK and on an Occupational Health assessment via a confidential medical questionnaire

• Oxford Staff Pension Scheme (OSPS)
• Free lunch when on duty
• Employee Assistance Programme
• Discounts via the Oxford University card
• Annual leave: 30 days plus bank holidays, pro-rated (15 days at 0.5 FTE)
• Time off in lieu for Bank Holidays worked in full term
• Free lunch is provided in College, when on duty

Lincoln College Library, Lincoln College, central Oxford (OX1). The Library is on several floors, with some rooms situated at the top of narrow spiral staircases.

Application materials

• Completed Application Form (via Employment Hero, linked from the College vacancy page)
• Covering letter explaining interest in the post and how you meet the person specification
• Up-to-date CV
• Optional: Lincoln College Self-Certification Disclosure form for reasonable adjustments (voluntary, not shared with the panel)